Assistant to the Associate Director—School Improvement and Equity

Job Description

If you’re an experienced executive Assistant with outstanding office administration skills and excellent organizational capabilities, this role with the Peel District School Board offers an exciting opportunity.

As Assistant to the Associate Director—School Improvement and Equity, you’ll provide confidential executive and administrative support to the Associate Director and be responsible for coordinating the effective workflow and communications with all stakeholders including members of the public. You’ll be required to maintain complex schedules and calendars, arrange meetings, take minutes, compile information/data, and initiate appropriate follow-up.

In this key role, you’ll also be responsible for supporting the Supervisory Officer promotion processes and preparing related reports and letters, coordinating and tracking the processes of Principal and Vice-Principal promotions, placements and transfers, providing support related to budget development on Principal and Vice-Principal allocations, and maintaining a list of acting and casual Principal and Vice-Principal assignments and preparing related reports. You’ll also be called upon to gather background and statistical data, participate and take a lead role in special projects, and manage all correspondence received and prepared. Formatting, drafting and proof-reading documents, memos and reports, you’ll also maintain a comprehensive filing system and order various office supplies, resources and equipment.

Staff in the Director’s Office work collaboratively as a team in support of the Director and Associate Directors. Therefore, your work will be coordinated by the Senior Administrative Coordinator to ensure processes, procedures and protocols are established and followed in the accomplishment of all tasks and other duties as assigned. You’ll also be responsible for providing back-up to the Senior Administrative Coordinator and the Director and Associate Director’s assistants as required.

You’ll work at the above location from 8:30a.m. to 4:30p.m., with a requirement for attendance at evening meetings, if necessary.

EXPERIENCE AND QUALIFICATIONS

As Assistant to the Associate Director, you’ll leverage your post-secondary education in business or office administration, and no fewer than five (5) to seven (7) years’ related experience in progressively responsible positions. The following credentials, skills and knowledge will also support your success in this role:
• Knowledge of the staffing processes for Principal and Vice-Principal promotion and transfer, and Board and Committee agendas is an asset 
• Experience with calendar management, meeting/event preparation and follow-up of action items 
• Experience liaising with various internal and external stakeholders and community representatives from diverse backgrounds with respect, diplomacy, and tactfulness 
• Knowledge and understanding of Ministry directives and Board policies, practices, and procedures 
• Demonstrated commitment to equity, inclusion, anti-racism, anti-oppression, and working in a diverse school community and/or work environment 
• Excellent communication skills and ability to maintain confidentiality 
• Superb problem-solving and interpersonal skills with a variety of stakeholder groups 
• Excellent analytical and research skills with demonstrated attention to detail 
• Excellent keyboarding skills with experience in a variety of computer applications including Word, Excel, PowerPoint, Visio, SharePoint and Google Apps for Education 
• Excellent proof-reading and note-taking skills with level of accuracy
• Demonstrated initiative, organizational, planning, and multi-tasking skills 
• Ability to work independently and meet timelines 
• Ability to work effectively and cooperatively as a member of the Director’s Office team 
• Demonstrated commitment to working in a diverse school community and/or work environment

ASSETS
• Experience using HRIS, Staffing Database, Financial Information System, Time Entry and Absence Management system 
• Experience in a school and/or Field Office setting

SALARY: $62,137 to $77,673 per annum

How to Apply

To apply for the position of Assistant to the Associate Director, please complete an online application through Apply to Education . Your completed application package on Apply to Education must include your cover letter, resume and supporting educational credentials.

Applications must be received no later than 4:30 p.m., Wednesday, September 29, 2021.

The Peel District School Board (PDSB) is a racially, culturally and linguistically diverse board that serves 155,000+ students and approximately 17,000 employees. We have 257 schools, 217 of which are elementary and 42 are secondary. In PDSB, 87% of students are racialized, non-white, representing 162 different ethnic backgrounds. Students in Peel have 121 different first languages. Student diversity also exists in terms of gender and gender expression, sexuality, ability and faith. A responsive and empathetic understanding of the lived experiences of the students and communities we serve is vital to those who will take on leadership roles within the PDSB. The workforce consists of teachers, office staff, custodial staff, education assistants and professional staff. The workforce is largely unionized, with the majority of employees belonging to numerous bargaining units. The Board’s strategic plan includes four pillars: high expectations for achievement; parent, community and staff engagement; equity and inclusion; and safe, positive healthy climate/well-being. Although Equity and Inclusion is a separate pillar within the strategic plan, equity and inclusion is also the lens through which all areas of the strategic plan must be seen, internalized and understood. The Board is committed to equity, inclusion, and dismantling systemic inequities that lead to marginalization and oppression of students from specific identity groups and with certain lived experiences.

We appreciate the interest of all applicants, but will only be interviewing selected candidates. 

For the safety of students, successful candidates will be required to submit a satisfactory criminal background check prior to the commencement of any employment duties. Recent changes made by the RCMP have resulted in significant processing delays for some candidates. You may wish to start the process to obtain your criminal background check as soon as possible. 

Commitment to Equity, Anti-Oppression and Anti-Racism 

The Peel District School Board is committed to equity in employment. We are committed to equitable hiring practices that allow us to hire qualified staff who reflect the full diversity of the Region of Peel. We will provide reasonable accommodation (e.g. an accessible location, rescheduling of interviews that fall on Days of Significance etc.) based on any of the human rights protected grounds, during the hiring process if advised in advance. 

We are also committed to inclusion, anti-oppression and anti-racist practices while also supporting the continuous growth and development of an equitable and empowered education system at the PDSB.