Position Status: Temporary Assignment to August 31, 2022
Posting Status: Open
Location: 51 Rolark Drive, Toronto, Ontario M1R 3B1 and 95 St. Clair Avenue West, Toronto, Ontario M4V 1N6
Starting Salary: $66,388 per year
Hours of Work: 36.25 per week
Posting Date: September 7, 2021
Closing Date: September 15, 2021
Who we are
The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non-partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by-elections, and referenda in Ontario. We are committed to making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.
Join our team
The Office of the Chief Electoral Officer seeks a highly motivated self-starter with excellent organization and communication skills to provide executive support services to the Chief Operating Officer (COO) including the coordination of operational policy, administrative and program matters/advice and issues and relationship management activities.
What to expect in this role?
Working alongside the Chief Operating Officer, you will:
• Be a valuable member of a small and collaborative Executive Office team
• Have the opportunity to gain first-hand experience and an understanding of all operational aspects of election administration.
• Track and keep the COO abreast of emerging issues and requests from both internal and external stakeholders on matters relating to the Operations Cluster
• Maintain and develop strong relationships with internal and external stakeholders while offering point-of-contact support to collaborate on special projects and interjurisdictional business for the Executive team.
• Prepare reports, analyses, and position papers that align with Elections Ontario’s (EO’s) key messaging and initiatives for the consideration of the Executive team, committees, as well as government bodies.
• Provide Executive support at committee meetings and act as the coordinator for the preparation of meeting agendas, minutes, research, and follow-up briefings
• Manage and coordinate the issues management function including the review of high priority issues involving politically sensitive matters or matters of a contentious/confidential nature ensuring the preparation of briefing and issue note requests and Executive correspondence.
• Compose correspondence, create presentations, and handle confidential information, keeping track of pending items and communicate with various jurisdictions, outside agencies, staff, political party, and government offices to request or respond to information.
• Develop recommendations to improve administrative systems and operational procedures to support the management and delivery of programs, services, and projects to support EO’s strategic plan and mandate.
• Attend EO committee meetings, provide follow up and support to the Executive on actions pertaining to the Operations cluster.
What you need to qualify
• Demonstrated knowledge of the protocols and practices of an Executive office and its relationships with other Executive offices, including internal/external partners and stakeholders.
• Demonstrated knowledge of and experience applying the theories, principles, and techniques of policy development, as well as demonstrated knowledge of the structure and operation of Executive committees and Executive committee decision-making.
• Demonstrated knowledge of issues management methodologies and experience applying strategic planning, analytical, and issue management skills.
• Demonstrated experience dealing with sensitive, contentious, and confidential issues and exercising discretion and political acuity.
• Demonstrated knowledge of financial management practices, estimates, finance, and accounting procedures.
• Highly developed interpersonal, communication, relationship management, and partnership building skills.
• Demonstrated analytical, problem solving, and research skills
• Highly developed organizational, planning, and time management skills.
• Well-developed oral and written communication skills.
• Demonstrated knowledge and experience using Internet and computer business/office software.
• Demonstrated group leadership skills
• Knowledge and understanding of EO operations, structure, and electoral practices.
• Must be legally entitled to work in Canada
The successful candidate(s) will be required to work in-office; however, alternative work arrangements (Telework and Compressed Work Week) are available based on operational requirements.