Executive Assistant to the Chief Electoral Officer

Elections Ontario. Toronto, ON.

Closing Date December 4, 2019 Location Toronto, ON Work Type Temporary/Secondment Assignment to January 31, 2022
Salary Range $77,894 per annum Experience Level  - Job ID EO-2019-60
Job Description
Who we are
The Office of the Chief Electoral Officer is a non-partisan agency of the Legislative Assembly of Ontario, responsible for the administration of provincial elections, by-elections and referenda.

Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. Together we lead change by building modern services that put the needs of electors first.

We believe in Responsiveness, Innovation, Accountability, Integrity, Respect and Efficiency.

Join our team
The Office of the Chief Electoral Officer seeks a highly motivated self-starter with excellent organization and communication skills who wants to work for an organization that offers career growth opportunities and a competitive rewards program. The incumbent will be expected to work out of the Scarborough and mid-town offices as required.

As the Executive Assistant, you will provide operational, administrative and procedural policy and program expertise, advice and issues management to the Chief Electoral Officer (CEO).

What you can expect in this role
Reporting to the Chief Electoral Officer, you will:
· Manage and coordinate the issues management function including the review of high priority issues involving politically sensitive matters or matters of a contentious/confidential nature;
· Provide executive support to meetings and act as the coordinator to prepare meeting agendas, minutes, research and follow-up briefings;
· Prepare reports, analyses and position papers for the consideration of the Executive and related committees and government bodies involved with the electoral matters at the provincial and federal level;
· Provide a variety of executive support services to the Executive by gathering and verifying information, preparing background material, statistical reports, surveys and other documents on a variety of procedural subjects;
· Compose correspondence, create presentations and handle confidential information, and communicate with various jurisdictions, outside agencies, staff, political party and government offices to request or respond to information;
· Manage and coordinate special projects and assignments for the Executive to address immediate issues requiring research and analysis of operational policies, administrative and program issues;
· Develop recommendations to improve administrative systems and operational procedures to support the management and delivery of programs, services and projects to support Elections Ontario’s (EO) strategic plan and mandate;
· Support corporate human resources activities and the business planning and budget estimates processes for the Executive Office; and
· Work closely with the Manager, Corporate Affairs to manage all other day-to- day operations of the Executive Office.

· Demonstrated knowledge of the protocols and practices of an executive office and its relationships with other executive offices, including internal/external partners/stakeholders;
· Demonstrated knowledge of and experience applying theories, principles and techniques of policy development;
· Demonstrated knowledge of issues management methodologies and experience applying strategic planning, analytical, and issue management skills;
· Proven experience dealing with sensitive, contentious and confidential issues and exercising discretion and political acuity;
· Established knowledge of financial management practices, estimates, finance and accounting procedures;
· Highly developed interpersonal, communication, relationship management and partnership building skills;
· Highly developed organizational, research, planning and time management skills;
· Well-developed analytical, problem-solving, oral and written communication skills;
· Demonstrated knowledge and experience using the Internet and computer business/office software;
· Demonstrated group leadership skills;
· Knowledge and understanding of EO operations, structure and electoral practices;
· Flexibility to work evenings and weekends as required; and
· Must be legally entitled to work in Canada.

Starting Salary: $77,894 per annum
How to Apply

Please submit your resume and cover letter as one attachment quoting File # EO-2019-60 to hr@elections.on.ca no later than December 4, 2019.

We are an Equal Opportunity Employer. If you require a disability-related accommodation to participate in the recruitment process, please contact us at 1-888-668-8683, Fax at 1-866-714-2809, TTY at 1-888-292-2312 or hr@elections.on.ca. We will accommodate your needs under the Ontario Human Rights Code.

While we appreciate all applications, only those candidates selected for an interview will be contacted. We thank all applicants for their submissions.

Posting Date: November 21, 2019

Closing Date: December 4, 2019