Manager, Information Management
Halifax Regional Municipality
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Position Name: Manager, Information Management.
Comp# 12-022N
Organization : Halifax Regional Municipality
Location: 5251 Duke Street, Halifax, N.S.
Contact: Donna Flynn flynnd@halifax.ca
Phone: 902-490-6053
Address: PO Box 1749
c/o ICT Planning & CRM
3rd Floor Duke Tower
Halifax N.S. B3J 3A5
Closing Date: January 31, 2012 , midnight
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As a member of the Municipal Clerk’s Office, the Manager is responsible for development and management of HRM’s corporate Information Management (IM) program, ensuring all program activities are carried out in accordance with established specifications, schedules and budgets affecting Information Management. The position is responsible for development, implementation and monitoring organization wide Information Management strategies, policies, procedures, and practices; providing expert advice on all information management matters including contributing to the development of an enterprise information architecture; identifying technology requirements for creating, capturing, organizing, accessing and using unstructured information assets; development and delivery of information and records management education and training programs to municipal staff, management, and elected officials; and manages the human and financial resources of the Information Management section, including the Municipal Archives & Records Center.
The Manager will use a balance of technology, IM processes and procedures, and business skills, while working collaboratively with all business units to deliver key IM initiatives required to support HRM business needs.
QUALIFICATIONS
Education & Experience:
- Undergraduate degree in information management, business administration, computer science, information systems, or other relevant field; or suitable combination of formal education and experience,
- Certified Records Manager (CRM), Electronic Records Manager (ERM) or Certified Document Imaging Architect (CDIA+) required
- Minimum 8 years of experience in business/systems operations and records management, including five years in a managerial or supervisory role
- Experience managing IM professionals preferred
- Experience as part of an implementation team re: an ECM or Knowledge Management solution;
- Management experience in the following areas:
Program management involving coordination of goals and resources across multiple, related projects
Leading multi-disciplined, high- performance work teams
Developing and monitoring the delivery of efficient and effective solutions to diverse and complex business problems
Leading multi-year enterprise wide projects
Budget and financial management
Job Specific Knowledge & Skills
- Excellent knowledge of information management policies, standards, processes, and practices
- Desired records management skills include: records retention scheduling, indexing/classification and electronic management systems, records policy and process development, and strategic records, information and imaging systems;
- Extensive knowledge of Enterprise Content Management systems, especially in areas involving taxonomy, content structures, IM analytics, and search engine models;
- Sound knowledge of ECM application integration with other enterprise and business systems (i.e. SAP, GIS, MS Office/ Outlook, Email Archiving, SAP Archiving, Engineering Applications (CAD) and Imaging solutions);
- Proven business analysis and project management skills;
- Strong planning, organizational, meeting management, and facilitation skills;
- Proven skills in deployment of project management methodologies;
- Demonstrated ability to develop and implement policies, standards, processes and procedures
- Demonstrated ability to adapt to rapidly changing technology processes, business models and user behaviors and apply them to business needs;
- Demonstrated ability to establish and maintain a high level of trust and confidence and be respected as a leader; highly effective in collaborative relationships
- Track record for remaining unbiased toward any specific technology or vendor, and being more interested in results than personal preference;
- Champions change and effectively manage the implementation of new ideas.
- Desire to work in a fast paced, dynamic team and service oriented environment is a must;
- Familiar with applicable privacy and access legislation, policies and procedures
- Knowledge of all applicable municipal legislation and HRM corporate/ departmental policies and procedures
- Proficient in MS Office software.
COMPETENCIES
Achievement , Analytical Thinking, Communication, Conflict Management Customer Service, Decision Making, Developing Others. Impact & Influence, Managing Change, Organizational ,Stewardship of Resources, Team Leadership, Teamwork and Cooperation, Values and Ethics, Valuing Diversity, Visioning and Strategic Thinking
Hours of Work: Monday-Friday 830am-430pm
Salary: M3 level on then Non union salary scale. The range is $65,000-$96,000 per annum. Salary will be commensurate with education and experience.
Candidates being considered for this position must successfully meet the security clearance requirements deemed appropriate for this position.
Candidates being considered for this position must completed a presentation , as part of the interview process.
When applying for the position please indicate in your email subject line the competition number 12-022N Manager Information Management.
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